OM 10/09 | | Action |
| Present: Cllrs. Goff; Bates; Osselton; Peach; Porton; Savin; Sheila Thompson (Clerk) 11 members of the public; 2 members of the press; Borough Councillor Osselton | |
10/09.1 | APOLOGIES: Cllrs; Kay; Smith; Woodman; County Cllr Chapman; Fiona Sawyer (Minutes Secretary) | |
10/09.2 | DECLARATIONS OF INTEREST-Cllr Savin – Item 6; Member of St Mary’s PCC. | |
10/09.3 | MINUTES | |
3.1 | The Minutes of the Ordinary Meeting on 28th September 2009 were accepted and signed as a true record. | |
3.2 | The Minutes of the Finance and Establishment Meeting held on 12th October were accepted and signed as a true record – Cllr Goff advised that the item numbering was incorrectly dated for September (09) and should be amended to read 10/09 in all cases. Clerk to amend. |
Clerk
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10/09.4 | MATTERS ARISING | |
| OM 4/09.6 Churchyard trees: Faculty Notices have been posted.
OM 9/09.7 Website: Google forum details to be sent to Cllr Goff for action. Project complete
OM 8/09.18 Twinning: Committee has been formed. First meeting 4/11/09. This will be a Village residents driven project. Key organisations are represented.
OM 9/09.7 Community Buildings Survey: Committee in place, first meeting 28/10/09. Cllr Osselton has asked for a BDBC Facilitator to assist. This too will be a Village Driven Project. | ST/RP
AB/PG
AB
CO |
10/09.5 | BANK SIGNATORIES | |
| It was unanimously resolved that Cllrs Louise Porton and Tony Savin be appointed signatories of the KPC Bank Account with the Co-Operative Bank, to replace retired signatories and return the numbers to full quota. |
Clerk
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10/09.6 | REQUEST TO EXTEND CHURCHYARD WILD FLOWER AREA | |
| St Mary’s PCC have requested an extension to the wildflower area from the opposite pathway to The Falcons boundary. KPC has received complaints in the past that this area can look untidy. To extend here would not be the preferred option. Also this could cause visibility problems for traffic and problems with the maintenance contractors. It was felt that an area to the back of the churchyard adjoining the Malthouse Open Space would be a better location. Cllr Peach to take it back to the PCC committee for further discussion. |
RP
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10/09.7 | RETAILERS FORUM | |
| No report – Cllr unavailable for meeting | LK |
10/09.8 | HOLDING FIELD UPDATE | |
| Cllr Goff advised on the formation of the new Company which currently has two Caretaker Directors. The Memorandum of Association will be lodged with the Charity Commission this week and five new Directors will be appointed from the main user groups to replace the caretaker directors. The Parish Council will be asked to disband the HFWP at the next OM as their work will then have been completed. Leasing issues are still being negotiated;
Standing Orders were briefly suspended to allow the chairman of the Youth Club Trustees to speak. He felt that conditions in the proposed lease regarding withdrawal of funding to other organisations in Kingsclere and handing over of the building and all lands if any part of the project fails and at the end of the proposed term of 50 years, were unacceptable and they have written to BDBC stating this. One councillor asked if they could see this letter and the Chairman agreed it could be circulated through the Clerk. Standing Orders were resumed
Cllr Goff circulated to KPC Members the Report commissioned on the estimated annual running costs of the New Building. The estimate as given is £10,253 per annum. This was only received today and it was agreed that councillors be given time to closely inspect the report and direct any queries through the Clerk. |
Clerk
ALL
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10/09.9 | FIELDGATE CENTRE UPDATE | |
| The recent beer festival at the Centre made a small profit and was hailed as a success. They are already working on making this an annual event.
There is to be an Open evening on Wednesday 4th November and the AGM is on the 11th November, both starting at 7:30pm.
The website is now up and running and they are also looking at a new notice board to be placed near the recycling bins. |
AB/RP
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10/09.10 | JAG UPDATE | |
| No report – Cllr unavailable for meeting | |
10/09.11 | PLANNING | |
| The list was reviewed, No issues or concerns | |
10/09.12 | ROLLING LIST: the list was reviewed. Updates included:- - The Village Guide is at the printers and will be available shortly.
- There is to be an application to Enbourne Valley Trust Funds for help in the Health Centre Parking Project.
- The toilet locks at The Square are still broken – Clerk to chase.
- Cllr Ossleton spoke to the development of the Pony Paddocks. BDBC Planners have asked Sentinel for further information on the project before pre planning meetings can commence. Cllr Osselton has asked the borough for a full update of the housing register.
| PG AB
Clerk CO |
| At 8.10 recess was resolved - Where the area at the tennis courts has been opened up people are now taking their dogs through to exercise them on the Holding Field. A notice stating “No Dogs” is required in this area
- A request to arrange for water to be turned off at Cemetery and Allotments for the winter.
The meeting came out of recess at 8.12 | Clerk Clerk |
10/09.13 | POLICE LIAISON UPDATE | |
| No update received but report expected to be printed in Tower. | |
10/09.14 | CHAIRMAN’S REMARKS | |
| No report – Cllr unavailable for meeting | |
10/09.15 | COUNTY COUNCILLOR | |
| No report – Cllr unavailable for meeting | |
10/09.16 | BOROUGH COUNCILLOR | |
| (i) Complaints on the volumes of HGV’s passing through Kingsclere. Cllr Osselton is discussing these issues with HCC and a meeting is set for 4/11/09 at 2.00pm, anyone wishing to attend please contact CO. A petition may be called for asking for a weight limit of 7.5 tons on Swan Street, George Street, Newbury Road and Ashford Hill Road. Sir George Young MP, the JAG and cross border groups are all supporting this request. | |
10/09.17 | CLERK’S REPORT - KPC have been invited to The CPRE Autumn Supper. Tickets £12.
- A further call for a representative at the Mayors Annual Parish Reception; PW & PG are unable to attend. Cllr Peach to attend.
(iii) The Meeting Dates for 2010 were distributed | |
10/09.18 | ACCOUNTS FOR PAYMENT: | |
| Monthly accounts and 2nd Quarter Bank reconciliations have been checked by the Vice Chairman, but they have been held over to next OM for full signoff. | |
10/09.19 | DATE OF NEXT MEETING: Monday 30th November @ 7.30 | |
