FE09/09

Present: Cllrs. Woodman; Goff; Savin; Smith.  F.Sawyer (Minutes Secretary)

Action

1 member of the public

        09/09.1

Apologies; None

        09/09.2

Declarations of interest: none

        09/09.3

Minutes

Minutes of the Finance & Establishment Committee meeting held on June 8^th 2009 were signed as a true record

       09/09.4

Matters arising

(i)  The 2008-9 audit had been signed off by both internal and external auditors.  The only comment made was that more detail was needed about the budgetary process.

(ii)  The costs of the by-election had been met by the Borough

       09/09.5

Project Budgets

(i) A figure of £500 had been requested for the twinning budget, but the Chairman felt this was not realistic as each twinning sign would cost about £20 before any other costs were incurred..  Nothing was detailed or costed relating to the timing and nature of exchanges; entertainment programmes; etc.  A twinning committee should be set up.

(ii) £500 had been requested for the Volunteer of the Year awards project.  This was perhaps an overestimate

(iii) The Chair of the General Purposes committee wanted to sustain her budget at £2000

SMT

       09/09.6

Capital Budget 2009
Major expenditure had been on resurfacing the tennis courts (£3520 from reserves); to Interspace Design for work on the Holding Field Project; work on The Cut (covered by grant).  The GP committee had spent £1836 against a budget of £2000 and grants totalling £1093 had been made against a budget of £1500, to the Scouts/Victim Support/support for the Fayre/Hampshire Music Service/Vitalise/ Clere School

        09/09.7

Review of cost flow 2009

(i)   The precepts are all in.

(ii)   The council is still playing ;catch-up’ on salaries

(iii)   Mowing & maintenance contract is up for renewal and will be more expensive as further items are to be added

(iv)   A free of charge contract with the Community Payback Team was being arranged so that the team would make 3 visits per year to carry our specific work around the village

(v)   The costs of the bridges at Kingsclere lake was covered by grant funding

(vi)   The costs of the Hippo Hunt cross two financial years.

        09/09.8

Review of 2010-2011 precept budgetary requirements
In the absence through injury of the Clerk, the Chairman said he would produce and circulate before the next meeting, some proposals
Date of Next Meeting: 16^th November 2009