| | Action |
OM 3/10 | Present: Cllrs. Woodman; Bates; Goff; Kay; Osselton; Peach; Potts; Savin; Smith. Sheila Thompson (Clerk) Fiona Sawyer (Minutes Secretary)
63 members of the public; 2 members of the press; 1 Police Officer; 1 x PCSO; Borough Councillor Osselton. | |
3/10.1 | APOLOGIES: Cllr Chapman (previous engagement) | |
3/10.2 | WELCOME: The Chairman welcomed Councillor Potts to the Council | |
3/10.3 | DECLARATIONS OF INTEREST: Cllr Savin (member of PCC ref. items 5.5.1/21.1) Cllr Peach (item 11 ref. Youth Club trustee) | |
3/10.4 | MINUTES | |
4.1 | The minutes of the General Purpose Committee meeting held on 8th March 2010 were accepted as a true record. | |
4.2 | The minutes of the Ordinary Meeting held on 22nd February 2010 were signed as a true record | |
3/10.5 | MATTERS ARISING
OM 5.1 Churchyard trees: Cllr Peach moved a resolution “to ratify the decision taken at the General Purposes Committee meeting on 8th March 2010 to change the previously presented schedule of tree works at St. Mary’s churchyard from a staggered 3 year rolling programme of work to pollarding the lime trees on a 3 year rotation and tackling other work ad hoc and individually presented to committee as and when required”. It was explained that this would mean an unbudgeted expenditure in the current financial year, but reduced expenditure in subsequent years. This was agreed unanimously
OM 5.2 Salt/grit bins: 7 locations had been suggested. The Clerk is seeking funding from HCC though she believes they will fund only 3.
OM 5.3 Mowing & Maintenance contract: was awarded to the contractor Kieron Beattie.
OM 5.4 Bridges: this work has been completed and thanks were given to the Clerk and the volunteers who had worked on them. Volunteers are still needed to remove some wood and other rubble from the site. OM 5.5 Annual report: Cllr Goff must have reports by 24/4/2010 | |
3/10.6 | HIGHWAYS MEETING REPORT
Chairman reported that following the failure of Hampshire Highways to consult on speed limits, he had met with Andrew Kettlewell and County Cllr Chapman to discuss the issue. It has been agreed that further speed measurements will be taken on the B3051 and Newbury Road with a view to establishing a 30mph limit from Knowle Hill to the bypass; 20 mph through the village to the end of Swan Street; 30 mph from Winchester Road past the stables; 40 mph to the last dwellings and then 50 mph on White Hill. Cllr Chapman to work with HATS | |
3/10.7 | TELEPHONE CONTRACTS
As a parish council can only make payments by cheque, there are few companies other than BT to choose from. Unicom seems to have the best prices, estimated @ 30% lower than BT. They offer an 18month contract and it would need to cover all 3 lines. A breakdown of full costs is needed before any commitments are made. |
AB
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3/10.8 | SEEDA APPLICATION - FUNDING
Cllr Goff sought the agreement of the council to sign as agents for the Kingsclere Young Peoples’ Centre to achieve the aims of the bid and the objectives of the company”. This does not commit the council to anything as the funding has to be drawn down by the company with invoices, showing that proper tendering has taken place. Agreed unanimously (apart from Cllr Osselton in purdah) | |
3/10.9 | HOLDING FIELD WORKING PARTY
Cllr Smith put forward a number of concerns about the building of the Youth Centre. Cllr Woodman said that the architect was working on the design. Once this was done, the revised planning application can be made and can be viewed at the Parish Office or online and comments could be made during a period of 8 weeks. Consideration would be given to ways of making the application more widely available. | |
3/10.10 | HEADS OF AGREEMENT BETWEEN BASINGSTOKE & DEANE BOROUGH COUNCIL AND KINGSCLERE PARISH COUNCIL. A recorded vote was called for. The following Cllrs voted in favour to accept the Heads of Agreement as the basis of a lease for the Coppice Road Site:-
Cllrs Bates; Goff; Kay; Peach; Potts; Savin; Smith; and Woodman. Cllr Osselton in purdah. The motion was carried. | |
3/10.11 | HEADS OF AGREEMENT BETWEEN KINGSCLERE PARISH COUNCIL & KINGSCLERE YOUNG PERSONS’ CENTRE
Cllr Smith wished to withhold consent to these, pending public consultation. Agreed. Cllr Goff pointed out that PVI required a copy, so it was agreed (not CO) that a draft could be submitted to them, but that this matter should be held over till the next meeting after public consultation. | |
3/10.12 | KINGSCLERE COMMUNITY ASSOCIATION
Cllr Bates reported that the chairman has resigned and the centre is being run in an ad hoc fashion. Work is being carried out on a business plan and other documents required to approach Basingstoke for the granting of the lease on a peppercorn rent. Much more help is needed. | |
3/10.13 | TWINNING
A committee has been formed with Sue Watson as Chair and Lesley Farey as Secretary. The Secretary is sourcing grants for signs, etc. Some 5-6 Cormicy clubs/societies will be visiting for a reconnaissance and then a return visit will be made. Our sports clubs need to be encouraged to become involved. It was informally agreed to give the committee a £200 grant, pending the completion of a request form. | |
3/10/14 | JAG update
Cllr Osselton advised that some documents were on their way. | |
3/10.15 & 16 | Nothing to report (Planning: Rolling List) | |
| At 8.36 recess was resolvedLouise Porton reported that she had discovered that direct marketing, such as an email sent to around 70 parishioners by Cllr Potts, is not permitted in elections. Anyone found guilty of corrupt and illegal practices can be fined/ imprisoned/disbarred for up to 5 years. It is also illegal to send or post election material which does not show the names of the promoter and printer. She was forwarding her evidence to the police. 1 Janet Bond asked if it was legal to ask anyone to forward an email to someone who has not given consent. She congratulated the council on the new bridges, but asked if mesh might be put up to stop toddlers’ heads going through 2 Maria Meredith wanted details of where Cllr Potts had got the information he had sent out 3 Jackie Hiscock lamented the disappearance of Kingsclere’s previously excellent community spirit by this divisive campaign. Busy Bees has done everything required of it 4 Becs Hart said how much she was looking forward to the new building, which was the right thing to do. 5 Diana Tait asked the purpose of the sheds at the allotments. These are to give shelter to all plot holders and as a swap shop and secure seed store. A combination lock would be used for security. This is grant funded. Out of recess at 8.52 | |
3/10. | POLICE LIAISON
PC Dixon reported that the main criminal activity on the patch was theft from sheds and outbuildings, with some criminal damage. 6 vehicles had been seized for no tax or insurance. 2 new Neighbourhood Watch schemes had been set up. | |
3/10.18 | CHAIRMAN’S REMARKS
Cllr Woodman noted that he was now a full-time carer for his wife and almost 75. He does not wish to be nominated as Chairman at the AGM and he will not stand for re-election as a councillor | |
3/10.19 | County Councillor: not present | |
3/10.20 | Borough Councillor: in purdah | |
3/10.21 | CLERKS REPORT 1 It was agreed to grant St Mary’s PCC £60 for notices and fencing 2 A request had been received from Barnardo’s to place a textile bin in the area. As no obvious site could be thought of this item was deferred 3 Bus service STS 56 will be cancelled as of 17/4/10 4 Hampshire Sparrow Watch: leaflets are available in the Library. 5 Thanks from Tadley CAB for the promise of a grant in April 6 The Brownies have planted their centenary rose in The Square | |
3/10.22 | ACCOUNTS FOR PAYMENT were considered and approved | |
3/10.23 | DATE OF NEXT MEETING; 26 April 2010 @7.30 | |
