Action

OM 4/10

Present: Cllrs. Woodman; Bates; Goff; Kay; Peach; Savin. Sheila Thompson (Clerk) Fiona Sawyer (Minutes Secretary)
40 members of the public; 1 member of the press; County Councillor Chapman

4/10.1
4/10.2

APOLOGIES: Cllr Osselton
PRESENTATION OF  PETITION
A petition containing 592 signatures (yet to be validated)  in favour, requesting the Council to “take urgent steps to initiate building the new centre as soon as possible” was presented to full council.

4/10.3

DECLARATIONS OF INTEREST: Cllr Peach re item 7

4/10.4

MINUTES
Mrs Bond asked that item 2 in recess be amended to read “Janet Bond read from a document sent to her by the Office of the Information Commissioner stating that anyone who encourages a person to forward an email unasked is encouraging that person to break the law.  She then asked Cllr Potts for his comments” This amendment was accepted and the minutes were signed.

4/10.5

MATTERS ARISING: none

4/10.6
        1





        2

HOLDING FIELD PROJECT
The Chairman said that there has been a lot of misunderstanding and misinformation about the project and he therefore read a factual account of the progress of the project, noting the number of public meetings held and the fact that all Holding Field Working Party meetings were minuted.  He addressed the question of possible alternative facilities, showing why each was unsuitable.  He further addressed questions of funding and why there was no liability to the Parish Council.  (Full statement at end of these minutes)
The Chairman then sought questions from Councillors.  Cllr Baker asked whether the quoted running costs contained an element for depreciation and was assured that this is the case

4/10.7             

PUBLIC MEETING HELD ON APRILTHE 2010
Cllr Bates had stated that the council wishes to build the Youth Centre, but it was important to bring the village together, so why not have a referendum so as to draw a line under the matter. There was a show of hands of at least 15 attendees at the Public Meeting in favour of this.  However, the parish council can only run what is described as a Parish Poll, which takes place on one day only from 4-9pm, with no postal or proxy votes. The Clerk is to contact Basingstoke & Deane for further information.  The proposed wording of the question is
“Kingsclere Young Peoples Centre Limited proposes to construct a building to house a pre-school, youth club and youth football storage facilities on land on the Holding Field to be leased from Kingsclere Parish Council.
 Are you in favour of this proposal?   Yes-No”
This wording was agreed by the council.

4/10.8


4/10.9

HEADS OF AGREEMENT BETWEEN KPC & KYPC LTD
It was agreed to send the Heads of Agreement to KYPC Ltd for examination.  This was not a commitment to anything.
 PLANNING: no report
At 8.13 recess was proposed and resolved
Len Potts: There are 2 covenants on the Holding Field; one which says the land can only be used for sport & leisure and the other that no new buildings can be erected. Has the Parish Council broken these covenants?  Has the Turnbull family given permission?
Richard Smith: was concerned that depreciation was not built into costs. Also expressed concern over the validity of 592 signatures as he thought some could be invalid by virtue of age restriction or residency. (Clerk confirmed that signatures needed verification)
Ursula Taylor: The ground rent for the Busy Bees has not been set (It is a peppercorn rent, shared with the Turnbull family)
Steve Taylor: why was there only one mention of Len Potts in the minutes of the last meeting?
Janet Dixon: Would it be possible for the 12-18 year olds to be able to give their views on the parish poll. ( The Clerk agreed to check the legality of this proposal) £1500 for maintenance was included in the calculated running costs.
Cyril Turner: Noted that he appreciates the work of the unpaid councillors but disliked the way Len Potts had been treated by former councillors.
Jim Gibb: How would voter identity be validated? (a ‘suitable document’ should be provided). It was suggested that people retain their poll cards from the General Election
Reg Dixon: discussion of the running costs of the building has been done to death!
Janet Bond: defended herself against accusations of being a bad loser made by Messer Potts and Taylor saying their remarks were out of order.  The public vote for the Parish Council to make decisions for them, and they should be congratulated for their work.  The costs of yet another vote will surely show themselves up in increased council tax 
Exit from recess proposed and resolved at 8.33

4/10.10            4/10.11

POLICE REPORT: Not available
CHAIRMAN’S REMARKS
He had received only 4 items for the Annual Report. These are needed by the end of the week.

4/10.12









4/10.13               

4/10.14

4/10.15

COUNTY COUNCILLOR
Cllr Chapman reported that he has sent his annual report to the Clerk.  There is little going on at present because of the elections, but HCC was attempting to make £100,000,000 available for much needed road repairs.  It has been discovered that temperature probes 18 inches below the road surface actually went below freezing this year which they have not done before.   This may account for the scale of the damage.
There will be restrictions on grants in future.
There is now an Act in force re: care of the over-65’s, the costs of which are not yet known.
North Hampshire has been short of outdoor facilities for young people, but an ex-army facility called One Way’s End is now to be used by the Scouts and HCC with lottery funding to develop this new outdoor centre near Aldershot. It has access to the Basingstoke Canal.
CLERKS REPORT: No items raised this month.
ACCOUNTS FOR PAYMENT
The accounts paid/presented were considered and approved and the Quarterly Bank Reconciliation was reviewed.
DATE OF THE ANNUAL PARISH MEETING: Thursday 20^th May @7.30
DATE OF THE NEXT ORDINARY MEETING; Monday 24^th May @ 7.30

There being no further business the meeting closed at 8.37