OM 6/10

Action

Present: Cllrs. Goff; Best; Bond; Gundry; Kay; Peach; Savin; Theaker;
Woodman. Sheila Thompson (Clerk) Fiona Sawyer (Minutes Secretary)
17members of the public; 2 members of the press;

Cllr Kay offered apologies for any offence caused by flippant remarks made at the last meeting

6/10.1
6/10.2

APOLOGIES: Cllr Chapman; Cllr Osselton

The Chairman welcomed new councillors to the council

6/10.3

DECLARATIONS OF INTEREST: Non-pecuniary interests were declared by Cllr Bond (re Youth Club) Cllr Peach (items 8.4 & 11) Cllr Goff (item 10) Cllr Woodman (item 10)

6/10.4

MINUTES

3.1                    

The minutes of the  Ordinary Meeting held on 26^th April  2010  were accepted as a true record, after correction to £1,000,000 in item 10.12

3.2

The minutes of the General Purposes Committee meeting held on 10^th May 2010 were signed as a true record

6/10.5

MATTERS ARISING  none

6/10.6

REPRESENTATIVES TO COMMITTEES & OTHER BODIES

Finance & Establishment Committee:  Cllrs Bond & Theaker

General Purposes Committee: Cllrs Bond & Best

Enborne Valley Trust Panel: Cllrs Woodman, Bond & Peach

Schools representatives: Kingsclere Primary: Cllr Best; The Clere: Cllr Woodman

Recycling in the community: Louise Porton agreed to continue this work

6/10.7             

TO APPROVE 2009/10 ACCOUNTS FOR AUDIT
The accounts were signed off for audit.

6/10.8
        1
        2

        3


        4        

HOLDING FIELD PROJECT
The result of the Parish Poll held on May 25^th 2010 showed a majority of 117 in favour of the project proceeding.
The council resolved unanimously to wind up the sub committee (Holding Field Working Party) as its work was done and that monthly progress reports be submitted by the Company.
It was resolved unanimously to transfer the balance of funds for the project, £14,256.37, to the number 2 account in order to clarify the council accounts, whilst still retaining control over the spending of the money. The Chairman stated that no further Parish money would be spent on this project.
It was resolved by 6 votes to 2 with one abstention, to appoint Hedleys solicitors to carry out the work relating to the lease of land.  A question was raised about the status of footpaths shown on the planning application and Standing Orders were briefly suspended to allow Reg Dixon to state that there was no intention at this time to build these as there were no funds available.

6/10.9

CONCERNS REGARDING TRAFFIC ISSUES IN KINGSCLERE
Cllr Gundry produced evidence of traffic congestion along Ashford Hill Road leading up to the A339 junction, which she believed would worsen with the building of the Young Peoples’ Centre.  Any concerns should be expressed to the Planning Committee at Basingstoke & Deane

6/10.10

VILLAGE CLUB FUNDING
It was resolved (8 in favour, 1 against) to ask Basingstoke & Deane to grant £9,691.90 to the Village Club improvement project from the balance of S106 monies from the building of The Pellows.

6/10.11

KINGSCLERE COMMUNITY ASSOCIATION GRANT
The Community Association has yet to repay the £772 remaining from a grant made by the council.  The Chairman proposed that this be written off against future projects and this was resolved (8 in favour; 1 abstention)

6/10.12

6/10.11.15.16

6/10.14







6/10.17










6/10.18

6/10.19

PLANNING
Cllr Theaker raised concerns over the design of the proposed new youth building, stating that she did not believe the design was suitable for a conservation area. It was resolved to offer no objections to the Planning Application for the Youth Building, by 7 votes to 2
Cllr Woodman had identified, with the leader of the Community Payback Team, footpaths where work was needed to be done.Andrew Willetts (Hampshire Highways) is seeking evidence of the nature of HGV’s using the B3051 and the Clerk will receive these.
Areas in Kingsclere have been identified in the SHLAA for housing development.  Cllrs are urged to look at this document

At 8.22 recess was resolved
Comments & questions concerned:
The difficulty of exiting the Heatheralls estate at morning rush hour; the accuracy of the wording of the question on the Parish Poll; whether any more Parish Council money would be spent on the Youth Building; improvements to traffic flow once the new building is erected; 135 pyramid orchids in the Recreation Ground; the enjoyment given by the Fun Run event; a request that thought be given to making it safer for children to feed the ducks at the bridges; the “Bowls Club” car park is owned by the Parish Council
Out of recess at 8.32

No police liaison report; County or Borough Councillor reports
CHAIRMANS’ REMARKS

(i)                  It was resolved to hold the July & August Ordinary meetings in the Methodist Hall

(ii)                 An article will be circulated on communication with the community, suggesting use of Facebook and similar methods, for consideration at the next meeting

(iii)               A questionnaire has been sent to residents of Swan Street, George Street, Feilden Court & The Litten re. HGV traffic problems.  Return date 16^th July

CLERK’S REPORT

(i)                  It was agreed to respond to a grant request from Victim Support by seeking to know the numbers of Kingsclere residents helped last year.  The matter of a grant could then be decided at the next meeting

(ii)                The 2010-13 Hampshire Fire & Rescue Service plan is now available

(iii)               There are two new disabled parking spaces, one in Strokins Road and one in Anchor Road

(iv)              Replacement of the footbridge on F/P 53a will be carried out after the harvest

(v)                It was resolved not to subscribe to Greenspace (cost £200 per annum)

(vi)              Entries to Basingstoke in Bloom to go direct to Basingstoke by 2^nd July

(vii)             It was resolved to pay the HALC/NALC subscription for 2010-11

ACCOUNTS FOR PAYMENT
Considered and approved.
DATE OF NEXT MEETING: Monday 26^th July @ 7.30 at the Methodist Hall (subject to confirmation)

There being no further business the meeting closed at 8.47

 













Clerk